Medical Meetings Staff

Medical Education Meeting Professionals local to the venue become an extension of your team

On-Demand CME and Pharma Meeting Staff

When outsourcing staff to manage or assist with CME and Pharma meetings, not just any temporary event staff will do. Experience in the continuing medical education industry is key. After all, there is too much riding on each meeting to leave things to chance.

GCG has been providing Meeting Managers and Event Coordinators for CME and Medical Dinner meetings since 2003, and our On-Site Meeting Professionals average over a decade of experience in the event industry. Whether you are concerned about compliance issues, accurately collecting all registration data, making sure the BEO is followed, or any number of other issues, our experienced network members are up to the task.

Simplify Your Meeting Series

“I’m extremely pleased with the high quality of service GCG Event Partners has provided regarding on-site meeting management. We recently accredited 100 continuing medical education dinner meetings in which we needed meeting planning representatives. GCG Event Partners was incredibly responsive and coordinated all the logistics helping our activities to run efficiently. They consistently delivered outstanding service. GCG Event Partners is a pleasure to work with.”

– CEO/President of a Continuing Medical Education Company

Nationwide, Scalable Freelance Meeting Support

There’s no worrying about flights or hotels and your team is able to stay in the office. GCG hand-selects Med Ed Meeting Coordinators based on your needs for each event, and the staff are local to the venue. In addition, we ensure all of our Meeting Planners are compliant with the ever-changing regulations regarding the use of freelancers, which can save you from lots of headaches down the road.

Here is a small sampling of what GCG’s Event Managers can do for CME and Promotional Dinner Meetings:

On-Site Meeting Services

  • Ensure the food and beverage is prepared as directed
  • Arrange the meeting room set-up as you’ve requested
  • Set-out meeting materials
  • Check-in attendees, ensuring all required registration information is captured and legible
  • Make announcements and introduce the speaker
  • Provide you with real-time attendance numbers via a call or text
  • Assist speaker with Q&A
  • Collect attendee evaluation forms

Post Meeting Services

  • Provide you with the bill total and general feedback
  • Gather sign-in sheets and evaluation forms
  • Pack up all left-over meeting materials and return them to you

After all the upfront effort, you can’t just hope your meetings go well. Utilize our On-Site Meeting Professionals and it will feel like you have your own staff onsite… Only you don’t have to pay for travel expenses, and your team won’t miss any time out of the office.

Small towns, big cities, or the most rural locations; GCG Event Partners is there for you. Every event. Everywhere. Every time.

Event Gone Virtual?​

Virtual events, like their live event counterparts, need people on hand to make sure everything goes according to plan. Whether you call them Virtual Meeting Hosts, Virtual Event Planners or Virtual Meeting Moderators, they need to possess the skills to bring your plans to life. GCG can provide qualified freelancers with the backgrounds you need. Learn more about our virtual meeting services here.

These are just a few examples of how Virtual Meeting Professionals can help with CME virtual events:

  • Open the meeting
  • Introduce speakers
  • Facilitate Q&A
  • Troubleshoot issues
  • Open breakout rooms
  • Handle background logistics
Virtual Meeting

Need Extra Help on Your Meeting Planning Team During a Peak Workload?

Did You Know?

Lori, our President, started out as a teacher.

Did You Know?

Allan, our Vice President, is a home improvement specialist and can fix almost any problem you might find in a house.

Did You Know?

Lori, our President, was a ski bum in Breckenridge, Colorado just before launching her Meeting Planning business.

Did You Know?

Michelle, our Placement Services Manager, loves boating with her family.

Did You Know?

Our staff really enjoy working at GCG Event Partners. The average tenure is currently 10.5 years!